The most significant asset for corporations is personal data. Make an inventory of your most important asset!

What is a Personal Data Inventory?
A personal data inventory is precisely what it sounds like: an inventory of all Personal Identifiable Information (PII) resident in an organization, being processed by that organization, or being handled by suppliers for that organization.

Personal Data Inventory: What to Include?
Building a personal data inventory is also the first step in creating an organization-wide data privacy program. Modern privacy laws demand that inventories be structured based on organizational procedures like “website feedback,” “job applications,” “visitor management,” and “student admission” in order to comply with their standards.

Here’s an example PDI structure at a glance. Depending on the organization, it may contain other information:  

  • Names or titles of data owners (like “Customer Relations”)
  • What kinds of information (such as “new subscriber data”)
  • Where the data is stored in your system (for example, “CRM Server”)
  • Subjects of data (like “Customers”)
  • Data collection methods and locations (example: “online customer loyalty form”)
  • What is the processing’s purpose (such as “Marketing”)?
  • What is the retention of data for each process?
  • Who has access to this data?
  • Disposal or preserving policies.
  • Is data shared with any third party?
  • It takes a lot of effort to oversee, report, and update inventory when organizations keep PDI on excel spreadsheets.

GID-O Personal Data Inventory gives you a place to start when making a modern Data Privacy Program by switching to a PDI that is easy to use, is managed centrally, and can be reported on. With a few clicks, you can make any change to the inventory. All parties, like legal, compliance, IT, the DPO, and business units, can see all of the data. Also, each process in the inventory can be taken care of by the business unit that owns it.

GID-O features a special “Dynamic Updates from business units” solution that was created by GovernID as a benefit of their comprehensive approach.

To update your privacy program to meet with new requirements, use GovernID’s Personal Data Inventory!

GovernID’s Personal Data Inventory 

  • Easy-to-use wizards
  • Access online at any time
  • Options for detailed customization
  • Manage users based on their roles.
  • Reporting is built in. 
  • Exporting to Excel or PDF files for on-site review. 
  • Preliminary privacy impact assessments reports.

In order to meet the ever-evolving privacy standards, it is no longer sufficient to merely comply with legislation and amendments. You’re only a mouse click away from working with our GovernID partners to develop a comprehensive privacy strategy tailored to your company’s unique goals and objectives. BEGIN RIGHT NOW